Exports and imports
One contract with a Latvian trading house instead of several links in different jurisdictions.
We run each deal as a single cycle that links producer, freight forwarder, broker and buyer. We set up the contract side under Incoterms (EXW, FOB, FCA, DAP), the documents of origin (including the REX statement on origin for the GSP+ tariff preferences of Uzbekistan and Kyrgyzstan), the commercial set (invoice, packing list, specification), customs clearance in Riga, the banking side of payments and the post-clearance archive. We cover five procurement countries: Uzbekistan, Kazakhstan, Kyrgyzstan, Tajikistan and Turkmenistan. Uzbekistan is one of the main routes, though not the only one. On the European side, the main destinations for unloading and sales are Latvia, Lithuania, Estonia, Sweden, Norway, Finland, Poland and Germany. Every stage is tied to a single deal timeline, and each one has a named owner and a checkpoint.
Direct answer
Yes. The contract, Incoterms, documents of origin, customs clearance and settlements are conducted in one time scale of the transaction. Most failures happen at the junctions between stages: between the contract and the actual shipment, between the origin document and the customs declaration, between payment and closing the deal. A single deal workflow keeps all of these in one table and closes the gaps.
Stages of the transaction
Each block has a designated owner on our side, an agreed-upon deadline and a clear reporting artefact. This turns the deal into one managed process.
The contract specifies the subject of delivery, the quality specification, the time of transfer of risk and costs for Incoterms, the currency of settlement, payment terms, guarantees and dispute resolution procedure. The wording is chosen to fit the actual route and product category.
The invoice, packing list, specification and accompanying confirmations are collected in one agreed version before the customs declaration is filed. This eliminates the class of errors in which the documents are correct separately, but differ from each other in numbers or in the description of the party.
Where tariff preferences apply (GSP+ for Uzbekistan and Kyrgyzstan, standard GSP for Tajikistan), we coordinate the evidence of origin, the registered exporter (REX) records and the link between the origin document and the actual batch. This lowers the risk of overpaying duty or facing extra charges after a post-clearance audit.
We coordinate the readiness of the customs declaration, the composition of applications, interaction with a licensed broker and control points of issue. The sequence of steps is tied to the physical status of the cargo so that the declaration is not submitted before the batch is actually ready for release.
Calculation requirements are taken into account from the moment of signing the contract. Commercial documents are associated with payment logic, so that the financial team of the buyer and manufacturer can correctly reconcile the transaction and close the period without manual reconstruction of files.
After customs release, a versioned archive of documents and a chronology of events are maintained. This is critical in post-audit customs, when dealing with complaints and when optimising repeated transactions: the next batch is planned on the record of the previous one.
Design of the deal
A deal most often breaks down where one stage meets the next. The contract talks about FOB, and the shipment is DAP. The certificate of origin is issued for one consignment, and the customs declaration indicates another. The documents are individually correct, but do not agree with each other.
So we design each deal around its dependencies: what must be signed before shipment, what before the customs declaration is filed and what before payment arrives. Each document is tied to a specific stage.
This matters most for categories with tariff preferences: an error in the origin document can mean extra duty and the loss of the preference on a series of later batches.
Management
In the classical scheme, the buyer works with the forwarder, broker and lawyer separately. Each of them gives a correct answer in its zone, but when a dispute arises, the parties begin to refer to each other, and the decision is delayed.
The model of one counterparty assumes that the contract, documentary and customs parties are closed by one legal entity, and the escalation proceeds along the same line. This reduces dispute resolution time and eliminates the class of situations in which each contractor blames the other.
Covering the five countries of Central Asia under one contract standard allows switching the country of purchase without restarting the documentary loop.
Primary direction
Uzbekistan is the main focus of Trade House ECLECTIE. This service works together with procurement in Tashkent and the regions, halal certification, EU customs, the Riga warehouse at Uriekstes iela 4A and trade representation in the Baltics, Scandinavia, Poland and Germany. All of it runs under one Latvian SIA, with one set of documents and one contracting party in the EU.
FAQ
The whole contour: contract and Incoterms, commercial set of documents, documents of origin, customs clearance in Riga, calculations and post-customs archive. The customs declaration is a critical stage, but its quality depends on the contract and documents agreed beforehand, so we run the whole process end to end.
EUR.1 is not used for GSP and GSP+ preferences on goods from Central Asia: origin is proven by a statement on origin from an exporter registered in the REX system. We handle these statements for Uzbekistan, Kyrgyzstan and Tajikistan, coordinate the collection of origin evidence and tie the document to the actual batch, so that the statement matches the customs declaration.
Clearance follows a series of readiness checkpoints: reconciling the declaration, checking the attachments, confirming the physical status of the cargo, working with a licensed broker, and release. If anything is rejected, we open a formal case with a named owner, updated deadlines and a recalculated delivery window. Problems are then resolved through documents instead of escalation by phone.
Yes. In addition to the classic route Central Asia → EU, we conduct reverse transactions (e.g. machinery, equipment, packaging materials from the EU to the countries of the region) with the same discipline of documents. A single method allows you to maintain a stable standard when changing direction and category.
Payment requirements are laid at the contract stage. The documents are associated with the payment logic: details, currency, payment terms, basis of payment, binding to the customs declaration. The financial team of the buyer and manufacturer receives an agreed set for reconciliation and closing the period without manual reconstruction.
Yes, although it works best for a series of shipments. The first deal takes longer because the standard has to be agreed, and later ones follow the route already worked out. A one-off trial shipment for a new buyer is handled as a "pilot" with a simplified set of documents, and we move to the standard process from the second or third batch.
Product category, country of departure, destination country, monthly or one-time volume, desired Incoterms and terms, current set of documents (if any). Based on this, we return a transaction card with critical points, a list of missing documents and an approximate labor intensity of implementation.
Launch of the deal
Transfer the route, Incoterms and basic set of documents. We will design a single map of contract, customs and settlement stages for the practical launch of the first transaction.
